Privacy Policy

Privacy Notice for all ABMA Members and Non-Members

The Animal Behavior Management Alliance (ABMA) respects the privacy of your personal information.  Please review our privacy policy and what we do with the information we collect.  By continuing to use our site, you accept our use of cookies and our privacy policy.

In summary, the ABMA:

  1. Wholeheartedly believes in the maximum protection of personal information and the fundamental concept of privacy.
  2. Will only collect the bare minimum of your data for us to process for 1) a membership 2) attendance at our annual conference.
  3. Will take all possible and sensible measures to protect the confidentiality and integrity of your personal information.
  4. Does rely on a third party to process credit card transactions online.
  5. Do not directly sell or trade your personal information.
  6. Shares only your name and email address with animalprofessional.com and collabornation.net for access to their websites as a member benefit.

What information we collect

For memberships:

As a minimum we ask that you share with us your

  • First name and last name
  • Preferred email address
    • So we can include you in our email membership updates, contact you directly about an issue with your account, or reach out to you regarding correspondence from another member or like-minded organization.
  • Preferred contact number
      • So that we may get in touch with you if email is not successful
  • Country where you work
  • Job title and company you work for
  • Species you work with

For conference attendance:

As a minimum we ask that you share with us your

  • First name and last name
  • Preferred email address
    • So we can include you in our email conference updates, contact you directly about an issue with your payment, or reach out to you regarding conference-related questions.
  • Preferred contact number.
    • So that we may get in touch with you if email is not successful
  • Country where you work
  • Job Title and Company you work for
  • Species you work with
  • Food allergies or sensitivities
    • So we can make arrangements when planning our group meals

For like-minded organizations:

1)AnimalProfessional- www.animalprofessional.com- We share only your first name, last name, and email provided in your online member profile.

2)Cypherworx- www.collabornation.net- aka ABMA CollaborNation.  We share only your first name, last name, and email provided in your online member profile.

We DO NOT collect and DO NOT require the following from you:

  • Sexual orientation or Gender
  • Religion
  • Political views
  • Family data
  • Bank or other financial information
  • Credit /debit card
    • If a mail-in application for membership or conference attendance is submitted and payment information is via credit card, it will be destroyed.
    • Authorize.net processes all of our online credit card transactions.

Why do we need your information?

Background: As an education-oriented, not-for-profit 501(c)3 organization, the ABMA does not manufacture any product or produce any software app. We are constantly striving to produce informative and educational content for you, our members.  Our current like-minded organizations we share your information with are:

  • AnimalProfessional- www.animalprofessional.com
  • Cypherworx- www.collabornation.net

The information we share with these organizations is for you, an ABMA member, to access their websites, which are member based.  We only share your first name, last name, and email.  However, all attendees to our annual conference, member or non-member, have complimentary access to the animalprofessional.com website for 30 days post-conference (and after your login credentials are emailed to you).  Hence, we have to collect and retain data from you so we may keep you informed and allow access to their member-only websites.

We need some data from you so that we can:

  1. Contact you by email, via constant contact, to keep you updated on pertinent board of directors actions and decisions.
  2. Contact you by email, via constant contact, about updates to our website.
  3. Contact you by email, via constant contact, with conference information, election information, and surveys that allow the board and program council to make decisions for the betterment of the organization.
  4. Record in the board of directors’ midyear and annual meeting minutes, information regarding membership numbers, which includes numbers for each membership level and countries where our members are living.

What else we DO with your information

As a member based, not-for-profit 501(c)3 organization, our membership is key to our success.  The ABMA board of directors and the program council utilize member information to make decisions to move the organization forward.  With the information you provide, we can:

  • Process memberships
  • Retain a database on our membership
  • Provide a member database on the members section of the website, which contains first name, last name, and email
  • Create monthly current membership lists (from the secretary and/or secretary-elect)
  • Create weekly conference attendance lists (from the website chair)
  • Establish mailings via constant contact (from the secretary and/or secretary-elect, and the public affairs chair)
  • Establish surveys via constant contact (from the secretary and/or secretary-elect, and the public affairs and research and evaluation chairs)
  • Access your information to provide technical assistance.
  • The board and program council positions are that can access your full information are: secretary, secretary-elect (if applicable), chief financial officer (CFO), and website chair. Our webmaster, The Brew Room, can also access your full information.
  • We share the following data with our third parties (AnimalProfessional and Cypherworx): first name, last name, and email.
  • We share with the weekly conference attendance lists with the 1st Vice President and CFO. That information contains first name, last name, email, address, phone number, country, facility, job title, and any food allergies or sensitivities.

What we DO NOT do with your information

  1. We do not directly sell or trade in your personal information with any person or persons, not-for-profit organization, or commercial organization.
  2. We do not sell or share your information to any conference vendor.

Our third parties and your information

So, right now, we have no major control over what third parties do with the information we provide them (when you, for example, watch their webinar). However, we are communicating with them on their privacy policies to ensure that your private information is kept secure and private.  Since we are all like-minded organizations, we want to ensure that the third parties are observing the same principles as the ABMA.

When you engage with our content on or through social media services or other third party platforms, plug-ins, integrations or applications, you may allow us to have access to certain Information in your profile. This may include your name, email, photo, gender, birthday, location, an ID associated with the applicable third party platform or social media account user files, like photos and videos, your list of friends or connections, people you follow and/or who follow you, or your posts or "likes." For a description on how social media services and other third party platforms, plug-ins, integrations or applications handle your information, please refer to their respective privacy policies and terms of use, which may permit you to modify your privacy settings.

How do we protect your Data?

At best, it would be naive for us to declare that your data is 100% safe from cyber criminals.  100% percent security is a fallacy.

We take several precautions to ensure to ensure your data is not subject to unauthorised access. Some of the steps we take include, but are not limited to:

  • Ensuring our staff are constantly made aware of their responsibilities towards protecting your personal information.
  • We believe in transparency and are always prepared to own up when things go wrong. We will keep you and the regulators posted when things go wrong and also let you know what we did to recover from such incidents.

How do we process your Data?

We primarily rely on our webmaster, The Brew Room, our web host, Pair Networks, Inc, and our payment gateway, Authorize.net to host or process your personal information.  This approach, (nothing is 100 percent secure) allows for far more expertise and efficiency to control access to your data.  We utilize Google and WordPress as data processors.

How do we obtain your Data?

We use multiple methods of obtaining your data including:

  • Online forms on theabma.organd any subdomains on this website
  • Paper forms submitted to the CFO for membership or conference attendance
  • Direct emails to us from you, the member or non-member

How long do we keep your information?

Since the ABMA is a member-driven organization and access to certain areas of the website are restricted to members, we retain your personal information so the website recognizes you as a current member and allows you to access member areas.  Expired memberships are also retained in the event you wish to renew then your username can be utilized again with a current payment.

How do we dispose of your data?

We primarily rely on Google and WordPress to host your data.  To that extent, we rely on those parties and our third parties to ensure that they:

  • Remove your data when we hit the “delete” or remove button.
  • Allocate your data in the “Do not Email” bucket when you unsubscribe from our mailing lists.

Complete Transparency - when attackers succeed

When discussing a data breach - It’s not a matter of IF but WHEN a business is attacked and compromised. To that extent, we believe in being fully transparent with you and the ICO and any other regulators.

Our webmaster is constantly on the lookout for criminal activity on our networks and systems. When discovered they invoke their cyber incident response plan and take the necessary steps to either stop the ongoing attack and or take sensible response measures to mitigate the impact to the ABMA and our membership.

Do we use cookies?

Yes.  Like most businesses, we collect information to provide better services to all our users- members or non-members.  The primary reason to use cookies- honestly, we feel it makes your life easier. Once you fill in a form we can remember it’s you next time you visit us.

Our Details

This website is owned by The Animal Behavior Management Alliance and operated by The Brew Room. We are a registered not-for-profit 501(c)3 organization.  Our registered office is 848 N. Rainbow Blvd #528, Las Vegas, NV 89107-1103.

Updates & Effective Date

From time to time, we may update this Privacy Policy. We will notify you about material changes by either sending an email to the email address you most recently provided to us or by prominently posting a notice on our website- www.theabma.org. We encourage you to periodically check back and review this policy so that you always will know what information we collect, how we use it, and with whom we share it.

This Privacy Policy was updated on 23 June 2018.